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Group Leader Handbook

Here is a handbook specifically designed for Youth Directors and trip coordinators. Contained in this handbook is a suggested time line, typical schedule, and a preliminary packing list.


Foldable Brochure 2021

Here is a brochure to use to help promote your mission trip. Make as many copies as you need and pass them out to whomever you think may be interested in going on a mission trip.


Promo Flyer 8.5 x 11 Editable
Personalize this flyer with your group information: “St. Joseph Youth” ON MISSION. Print or post to share on your parish website, instagram, facebook, and parish bulletin to promote awareness of your mission trip and to help maximize fundraising. People in your parish are always looking for ways to support the youth. Bonus tip: Add a link or QR code to easily collect donations.


Promo Flyer 11 x 17 Editable

Print for larger print display on your parish wall or bulletin board for others to easily see. Personalize this flyer with your group information.


Release Form
Here is a release form that every participant, including adults, must fill out prior to coming on the trip. The form must be notarized and turned in to your trip coordinator at your local church. The Youth Director or trip coordinator will bring the original notarized forms for every participant to turn in upon arrival.


COVID-19 Policies & Procedures

Here are the COVID-19 Policies & Procedures form that all youth and parents must fill out prior to coming on the trip. The Youth Director or trip coordinator will bring the forms for every participant to turn in upon arrival.


Health Screening Questionnaire

Health Screening Survey regarding COVID-19 that must be completed and turned into group leader before departure. Any red flags of symptoms must be clarified with Director of Missions before departure.


Disciplinary Form

Here is a disciplinary form that all youth must fill out prior to coming on the trip. The Youth Director or trip coordinator will bring the forms for every participant to turn in upon arrival.


CMT Code of Conduct

Here is a code of conduct that all youth must fill out prior to coming on the trip. The Youth Director or trip coordinator will bring the forms for every participant to turn in upon arrival.


Final Group Information

This form will be filled out online by the Youth Director or trip coordinator by February 1 for all spring break mission trips and by May 1 for all summer mission trips.

Safe Environment Verification

The Youth Director or trip director will have the pastor or principal verify that all participants 18 or older at the time of the mission trip are in full compliance with diocesan safe environment policies. A letter should be scanned and emailed to Michelle Perez at [email protected] or mailed to Catholic Mission Trips, Inc. at 43508 Postrail Sq. Ashburn, VA 20147 by February 1 for spring break mission trips and by May 1 for summer mission trips.